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Coaches Registry Application

Background Screen

The Registered Coaches application process includes: (1) a current USATF membership, (2) a background screen, (3) completion of the U.S. Center for SafeSport Training course, (4) agreement with the policies in the Safe Sport Handbook,  (5) listing of your coaching affiliation and (6) Fulfill Education Standard and submit verification application - new requirement, effective January 2019.

Background Screen Provider National Center for Safety Initiatives (NCSI)
Screening Criteria See Below
Price $16
Screen Length 2 Years
Expiration All screens expire two years from the date the screen was passed.
Applicable to All elite, collegiate, club coaches, youth club coaches and youth club volunteers who come in contact with athletes during registered club practices or other club-related track and field activities, must submit a background check through NCSI.

NCSI provides a comprehensive search with the assurance of the highest quality information available, and they work confidentially with each client. The following are included in the comprehensive search:
  1. Identity verification
  2. National Criminal database search
  3. OFAC terrorist database search
  4. Sex Offender registry search of all available states
  5. County search of residency within the last five years

Screening Criteria

Convictions for, disclosures of convictions for, and pending dispositions for any of the following crimes, and registrations or sanctions, or disclosures for any listed registrations or sanctions, will prompt a determination that an applicant 'does not meet' the criminal background screening criteria:

  1. Any felony including an element of violence or of a sexual nature regardless of the amount of time since the offense, and any non-violent felony within the past five (5) years (felony defined as any crime punishable by confinement greater than one year).
    1. Defined on the basis of exposure to the offense for which the defendant was convicted, pled guilty or pled nolo contendere. If pled down, then the crime to which the defendant ultimately pled.
    2. Defined by all crimes punishable by greater than one year in jail or prison, regardless of how characterized by jurisdiction. If range, alternate sentencing, or indeterminate sentencing, outer range greater than one year.
  2. Any lesser crime involving force or threat of force against a person within the last ten (10) years.
  3. Any lesser crime in which sexual relations is an element, including "victimless" crimes of a sexual nature (including but not limited to pornography, lewd conduct, and indecent exposure) regardless of the time since the offense.
  4. Any lesser crime involving controlled substances (not paraphernalia or alcohol) within the last five (5) years.
  5. Any lesser crime involving cruelty to animals within the last ten (10) years.
  6. Any criminal offense which causes harm to a child regardless of the amount of time since the offense.
  7. Any sex offender registrant.
  8. Any individual that is not in good standing (sanctioned) with the United States Anti-Doping Agency (USADA) (As monitored by USATF)

Screening Provider

NCSI Contact Information: If you have any questions or problems, please call the National Center for Safety Initiatives at (866) 833-7100 or by email at

Registry Renewal

The published list denotes a coach’s affiliation, association, verification and expiration date. Coaches will need to renew their registration every two (2) years upon expiration of his/her background screen. To begin the renewal process click on, “Begin the Application” link below.

Pennsylvania Act 153
Applicants who work with youth and reside or work in Pennsylvania, as determined during their background screen, will be directed to upload the required documents, per the Pennsylvania Act 153, using the Pennsylvania Document Repository Services (PA DRS) through NCSI.  The applicant will be required to pay the associated fee for this service.  NCSI will maintain these records until their expiration.  Completed background screen results will be reported to USATF as soon as applicants have completed the PA DRS requirements, if applicable. 

Information Misrepresentation

Any person misrepresenting information in the application may be disqualified and subject to a review by the Coaches Oversight Committee prior to reinstatement. The Coaches Advisory Committee selects three active coaches from the coaching community to serve in an advisory capacity as the Oversight Committee of the Coaches Registry. All complaints or grievances are handled in compliance with the By-laws of USATF.

Note: Refunds will not be distributed for the Coaches Registry background screen. Please ensure you review all information prior to beginning the application.

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